Invitation

You are invited to participate in Emergency Tasmania 2018 as a sponsor and/or exhibitor.

The conference is the premier event for Emergency Medicine in Tasmania.

We anticipate 150 delegates to attend. Delegates will draw a variety of emergency medicine sectors including, doctors, nurses, paramedics, allied health professional and educators.

Supporting the Conference through sponsorship and exhibiting will provide your organisation with the following key benefits:

  • Exposure to a relevant Australian and international audience before, during and after the Conference.
  • Networking opportunities during the conference to meet with key decision-makers and practitioners.
  • A trade displays gives your organisation an opportunity to present your products and services.
  • Insight into upcoming priority and future directions for emergency care.
  • Build your reputation and be recognised for supporting emergency workers.

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2018 Opportunities

(All prices include GST)

  • Partner Sponsor $6,000
  • Dinner Sponsor $4,000
  • Gold Sponsor $3,500
  • Cafe Sponsor $3,500
  • Silver Sponsor $2,000
  • Welcome Sponsor $2,000
  • Tote Bag Sponsor $1,200
  • Name Badge Sponsor $1,200
  • Handbook Sponsor $1,000
  • Keynote Sponsor $1,000
  • Website Sponsor $800
  • Table Display $1,200
  • Advertising Opportunities – $various

SPONSORSHIP OPPORTUNITIES

A variety of sponsorship packages are being offered. We also invite any new proposals you may wish to put forward; the Committee is happy to negotiate a package that will be of maximum benefit to your organisation and the conference.

Please view the packages below for inclusions.  All costs are in Australian Dollars and include GST.

To Book…

Please contact Anna Patterson at Conference Design to discuss supporting the conference.

We are happy to consider ideas and amendments to the packages below that maintain the spirit of supporting the conference at the designated levels.

PACKAGES INCLUDING EXHIBITION

Partner Sponsor $6,000 (incl GST)

Becoming a Conference Partner gives your organisation the opportunity to develop an on-going relationship with the delegates. The package is designed to give organisations a strong presence at the conference and continue the relationship between conferences.

Benefits:

  • Logo and acknowledgement as a Conference Partner on all conference materials including print, PDFs and broadcast emails
  • Three banners displayed during the conference: one in the plenary room and two in the catering area
  • Three full registrations including social functions
  • One display table in a preferred position
  • Logo, profile & hyperlink on the conference website
  • Logo, profile & hyperlink printed in the conference handbook.
  • Logo displayed on an individual sponsor’s slide in plenary sessions
  • Two satchel inserts
  • Delegate list (name, position, organisation, state)
  • Opportunity to distribute one gift at registration

Plus you can choose TWO minor sponsorship packages from the list below (subject to date of booking)

  • Name Badge Sponsor
  • Tote Bag Sponsor
  • Welcome Reception Sponsor
  • Handbook Sponsor
  • Website Sponsor

Dinner Sponsor $4,000 (incl GST)

The Dinner is always the highlight of the conference. Sponsoring the dinner is a fantastic opportunity to promote your organisation in a fun and relaxed environment. The dinner sponsorship also includes a chance to address delegates.

Benefits

  • Logo and acknowledgement as Dinner Sponsor on all conference materials including print, PDFs and broadcast emails
  • Verbal acknowledgement as Dinner Sponsor during the dinner
  • Opportunity to address delegates during the dinner (5 minutes)
  • Two pull-up banners displayed in prominent locations during the Dinner
  • One Display Table for the duration of the conference
  • Logo, profile & hyperlink on the conference website
  • Logo & hyperlink printed in the conference handbook
  • One satchel insert
  • Delegate list (name, position, organisation, state)
  • Logo displayed on a joint sponsors slide in the plenary sessions
  • Two complimentary registrations including tickets to the Welcome and Dinner
  • Optional reserved seating
  • Logo printed on dinner menu

Gold Sponsor $3,500 (incl GST)

Gold sponsorship allows you to value-add your exhibition at the conference by accruing a range of branding and advertising benefits.

Benefits

  • Logo and acknowledgement as a Gold Sponsor on all conference materials including print, PDFs and broadcast emails
  • Verbal acknowledgement as a Gold Sponsor in the opening session
  • Logo, profile & hyperlink on the conference website
  • Logo printed in the conference handbook
  • One satchel insert
  • Logo displayed on a joint sponsors slide in the plenary sessions
  • One table display
  • Two full registrations, including social functions
  • Delegate list (name, position, organisation, state)
  • One pull-up banner in the catering area for the duration of the conference.

Plus you can choose ONE minor sponsorship package from the list below (subject to date of booking)

  • Name Badge Sponsor
  • Tote Bag Sponsor
  • Handbook Sponsor
  • Website Sponsor

Cafe Sponsor $3,500 (incl GST)

This opportunity allows you to sponsor an area within the catering area for delegates to have informal conversations between sessions and meetings.

The cafe will have a barista serving coffee, hot chocolate and tea from morning tea to afternoon tea each day of the conference. The cafe includes a barista, tables and chairs, and up to 300 coffees per day. Power will be available if the sponsor wants to provide a display screen.

Benefits

  • Logo and acknowledgement as Cafe Sponsor on all conference materials including print, PDFs and broadcast emails
  • Two pull-up banners (up to 1m wide) in the Cafe
  • Delegate list (name, position, organisation, state)
  • Logo, profile & hyperlink on the conference website
  • Logo printed in the conference handbook
  • One satchel insert
  • One Table Display for the duration of the conference adjoining the cafe
  • One registration including social functions
  • Logo displayed on a joint sponsors slide in the plenary sessions.

OTHER SPONSORSHIP OPPORTUNITIES

Silver Sponsor $2,000 (incl GST)

Benefits

  • Logo and acknowledgement as a Silver Sponsor on all conference materials including print, PDFs and broadcast emails
  • One Display Table
  • One registration including social functions.
  • Delegate list (name, position, organisation, state)
  • Logo, profile & hyperlink on the conference website
  • Logo printed in the conference handbook
  • One satchel insert
  • Logo displayed on a joint sponsors slide in the plenary sessions
  • One full registration, including social functions.

Welcome Reception Sponsor $2,000 (incl GST)

This event is always a highlight for delegates. It is the first opportunity for delegates to connect at the conference. This is also one of only two opportunities to address delegates at the conference.

Benefits

  • Logo and acknowledgement as Welcome Reception Sponsor on all conference materials including print, PDFs and broadcast emails
  • Verbal acknowledgement as Welcome Reception Sponsor during the Welcome Reception
  • Opportunity to address delegates during the Welcome Reception (5 minutes)
  • One pull-up banner displayed in a prominent location during the Welcome Reception
  • Delegate list (name, position, organisation, state)
  • Logo, profile & hyperlink on the conference website
  • Logo printed in the conference handbook
  • One satchel insert
  • Logo displayed on a joint sponsors slide in the plenary sessions
  • Four complimentary tickets to the Welcome Reception.

Tote Bag Sponsor $1,200 (incl GST)

Each participant will receive a tote bag printed with your logo. The tote bag is designed to ensure delegates keep using it after the conference.

Benefits

  • Logo and acknowledgement as Tote Bag Sponsor on all meeting materials including print, PDFs and broadcast emails
  • Logo printed on each tote bag
  • Logo, profile & hyperlink on the conference website
  • Logo printed in the conference handbook
  • One satchel insert
  • Delegate list (name, position, organisation, state)
  • Logo displayed on a joint sponsors slide in the plenary sessions.

Name Badge Sponsor $1,200 (incl GST)

This sponsorship opportunity offers prominent exposure of your organisation and logo. Each delegate will receive a name badge when they register at the conference.

Benefits

  • Logo and acknowledgement as Name Badge Sponsor on all conference material including print, PDFs and broadcast emails
  • Logo printed on each delegate name badge
  • Opportunity to provide branded lanyards (if desired)
  • Delegate list (name, position, organisation, state)
  • Logo, profile & hyperlink on the conference website
  • Logo printed in the conference handbook
  • One satchel insert
  • Logo displayed on a joint sponsors slide in the plenary sessions.

Handbook Sponsor $1,000 (incl GST)

This is a great opportunity to reinforce your branding to all delegates. Each delegate will receive a copy of the handbook when they register at the conference.

Benefits:

  • Logo and acknowledgement as Handbook Sponsor on all conference materials including print, PDFs and broadcast emails
  • Logo on the front cover of the Handbook*
  • Logo printed on each page of the Handbook
  • Advertisement on the back cover of the Handbook (A6)
  • Delegate list (name, position, organisation, state)
  • Logo, profile & hyperlink on the conference website
  • One satchel insert
  • Logo displayed on a joint sponsors slide in the plenary sessions.

* Note, other high level sponsors will also be acknowledged in the handbook

Keynote Speaker Sponsor $1,000 (incl GST)

This is a prestigious branding opportunity to be associated with a leader in your field. A range of international and national speakers will be invited to present at the conference; please check the website for confirmed speaker and session details.

Benefits

  • Logo & hyperlink displayed with the session or speaker on the conference website
  • Logo displayed with the session or speaker on the on-line program
  • Verbal acknowledgement as Speaker Sponsor or Session Sponsor at the commencement the relevant session
  • Logo printed with the session or speaker in the conference handbook
  • One pull-up banner in the room during the session
  • Flyer distributed during the session (supplied by sponsor)
  • Delegate list (name, position, organisation, state)
  • Logo, profile & hyperlink on the conference website
  • Logo printed in the conference handbook
  • One satchel insert
  • Logo displayed on a joint sponsors slide in the plenary sessions.

Conference Website Sponsor $800 (incl GST)

The conference website is the main information source for delegates in the lead-up to the conference. Regular updates and extensive program and speaker information will ensure delegates will be visiting regularly – seeing your logo each time.

Benefits

  • Logo, profile & hyperlink on the conference website
  • Logo printed in the conference App
  • Logo featured on a joint sponsors slide in the plenary sessions
  • One satchel insert
  • Delegate list (name, position, organisation, state)

Advertising Opportunities – Various

The following advertising options are available to reinforce other sponsorship packages or as individual items. For example, an advertisement in the pocket program is a fantastic way to get additional exposure, promote your exhibition stand location and keep your name in front of delegates during the conference.

Opportunities

  • Handbook Advert – Mono half A5 page $200 / full A5 page $400.  Colour full A5 page $600
  • Satchel inserts (up to A4 size brochure), Non Sponsor/Non Exhibitor – $500
  • Satchel inserts (up to A4 size brochure), Sponsor/Exhibitor – $250
  • Web ad with hotlink (150×150 tile) – $200
  • Pads & Pens: Sponsor to supply 160 branded pads and pens – In-kind sponsorship.

Table Display $1,200 (incl GST)

The table display will run for the duration of the conference from the Welcome Reception on Friday to the farewell lunch on Sunday.   Arrival tea and coffee, morning tea, afternoon tea and lunch served in the exhibition area. Note, Sunday sessions will conclude at lunch, no afternoon tea that day.

Each Table Display includes:

  • Trestle table, two chairs, power, wireless internet
  • One registration including social functions
  • Listing and Logo on the conference website with hyperlink and 200 word profile
  • Delegate list (name, position, organisation, state/country)

Terms and Conditions for Sponsors and Exhibitors

Bookings & Payments

Acceptance of Terms and Conditions
Conference Design Pty Ltd, members of the Organising Committee and the Host Organisation are collectively referred to as The Organisers.

The Organisation listed on the sponsorship and exhibition application will be referred to as your Organisation or collectively as sponsors and exhibitors.

By returning a Sponsorship and Exhibition Booking Form you are accepting these terms and conditions.

Acceptance of Applications
Conference Design will issue a Tax Invoice once a Sponsorship and Exhibition application has been accepted.

Any advertising is not an offer capable of acceptance. The Organisers reserve the right to decline any sponsorship and exhibition application.

GST and AUD
All costs are inclusive of GST and listed in Australian Dollars.

Payments
Payment is required within 14 days of us issuing your Tax Invoice to confirm your application.

Sponsorship and exhibition entitlements, including the allocation of exhibition space, do not commence until payment has been received.

Cancellation of Sponsorship and Exhibition Bookings
Once a sponsorship and exhibition application has been accepted all payments are non-refundable. If you are no longer able to attend the conference please contact Conference Design to discuss your participation.

Cancellation or Postponement of the Conference
The Organisers do not accept any liability for losses incurred if the conference is cancelled or postponed due to an event that renders proceedings with the meeting inadvisable, illegal, impracticable or impossible.

If the conference is cancelled or postponed refunds will not be issued but available funds will be credited towards the rescheduled conference.

An unforeseen event could include, but is not limited to, an infectious disease outbreak; industrial disruptions; service provider failures; governmental restrictions or regulations; war or apparent act of war; terrorism or apparent act of terrorism; disaster; civil disorder, disturbance, and/or riots; curtailment, suspension or restriction on transportation; or any other emergency.

General Information

Disclaimer and Changes
Every effort has been made to present all the information accurately, however no liability is accepted for any inaccuracy and the Organisers reserve the right to change any published information.

The Organisers reserve the right to amend, update or delete sponsorship and exhibition packages and the exhibition floor plan.

Exhibition Floor Plan
The exhibition floor plan is subject to change without notice. The floor plan is not to an exact scale, but accurately represents the position and sizes of exhibition spaces.

Correspondence
When booking please appoint a single point of contact within your Organisation. All bookings will be recorded under the one name and all correspondence will be sent to this person.

Allocation of Exhibition Spaces
Conference Design will allocate exhibition spaces after taking into account each organisation’s sponsorship, the date of application, preferences, proximity to competitors and any other matters deemed relevant.

Insurance
All sponsors and exhibitors must have adequate insurance for the period of the conference, including public and products liability cover and professional indemnity insurance. We may request a certificate of currency.

Indemnity
Your Organisation shall indemnify and hold harmless the Organisers for any loss, damage to property or injury to persons suffered as a result of your participation in the conference, except where the Organisers are found to be negligent.

Supply of Goods and Services
The supply of any goods, services, samples or advice is entirely at your Organisation’s own risk.

During the Conference

Security
No valuable items should be left unattended at your exhibition at any time and especially not overnight. No responsibility is accepted for any loss or damage to equipment and display materials.

Representatives
Anyone from your Organisation attending the conference or guests you wish to invite to the conference must register with Conference Design before the conference. An official name badge will be required to access the meeting and exhibition area.

Custom Stands
All custom stands must fit within the purchased exhibition space. Custom stands must not exceed 3.0 metres high. If you have any questions please email us a floor plan and elevations of your proposed stand.

Delegate List
Due to privacy requirements the delegate list will be supplied on the Conference App at the time of the conference and will include name, organisation and state.

Interactive Exhibitions
Whilst we encourage you to develop entertaining and interactive displays to attract delegates, please be mindful not to disturb other exhibitors or delegates.

Storage
There is limited storage space on site for exhibition equipment or packaging.

Signage at the Venue
The venue doesn’t allow any signage to be fixed to walls or other surfaces. Your signage should be free standing to allow for easy placement and should be contained with your exhibition space.

Dismantling Displays
Due to safety requirements you will not be able to dismantle your display before the published closing time.

Damage to the Venue
Your Organisation shall indemnify the Organisers from all liability for damage to the venue deemed to have been caused by your staff, contractors, agents or guests. The cost of repairs will be the sole responsibility of your Organisation.

Conference Committee

Dr Brian Doyle
Australasian College for Emergency Medicine (ACEM)

Bess Swinton & Ryan Posselt
Paramedics Australasia (PA)

Michael Browne
College of Emergency Nursing Australasia (CENA)

Important Dates

Early Bird - June 2018
Conference - 10 - 12 August 2018

CONFERENCE DESIGN

Contact the team at Conference Design for questions regarding registration.
Conference Design
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